Onboard Educators

Add new teachers and staff to your school's system.

Register teachers and staff so they can be assigned to classes, subjects, and timetables.

Steps

1. Go to Staff Management from the main menu.
2. Click Onboard Educator.
3. Fill in the educator's details:
   • Full Name
   • Email Address
   • Phone Number
   • Subject Specialization (e.g., Mathematics, Biology)
   • Assigned Class — the class this educator is responsible for
   • Assigned Arm — the specific arm within the class (e.g., A, B)
   • Branch — the school branch (if multi-branch is enabled)
   • Qualification (e.g., B.Ed, M.Sc)
4. Upload any supporting documents if required.
5. Click Submit to add the educator.

Dashboard Access — Auto-Populate

When you grant dashboard access to an onboarded educator (via Users → Create User → Link to Existing Educator), the class, arm, and branch set during onboarding will automatically pre-populate in the access form. No need to re-enter these values.

Multi-Arm Restriction

Educators can be restricted to specific arms within their assigned classes. When dashboard access is configured, arm checkboxes appear per class. For example, an educator assigned to JSS1 can be restricted to only Arm A and B — they will not see students or data from Arm C.

If no arms are selected, the educator can access all arms for that class.

Tips

• The educator's email is used for system access and notifications.
• Onboard all educators before creating timetables so they appear in teacher assignments.
• You can edit educator details later from the Staff Management page.
• Educators can be assigned to multiple subjects if needed.