Clock-In Portal

The Clock-In Portal allows staff to record their attendance digitally from any device — no admin intervention needed.

How It Works

1. Admin shares the Clock-In link with staff (found in Academic Settings → Portal Links)
2. Staff opens the link on their phone or computer
3. Enters Staff ID, Year of Birth, and Last 4 digits of phone number
4. System confirms their identity ("Is this you? John Adeyemi")
5. Staff taps "Yes, Clock In" → attendance recorded

Features

• Identity Verification — 3-factor: Staff ID + Year of Birth + Phone digits
• Confirm Step — Shows staff name before recording (prevents mistakes)
• Time Windows — Clock-in/out only allowed within configured hours
• Late Detection — Automatically marks staff as "Late" if after deadline
• Work Hours — Calculates total hours on clock-out (e.g. "8h 32m")
• Attendance History — Shows last 7 days after clocking in
• Early Clock-Out Block — Rejected before allowed time, admin notified via email
• Duplicate Prevention — Cannot clock in twice or clock out twice
• School Branding — Displays school logo and name automatically

Time Window Settings

Configure in Academic Settings → Educator Clock-In Settings:

Security

• Unregistered staff → blocked (404)
• Wrong credentials → blocked (403)
• Outside time window → blocked (403)
• Early clock-out attempt → admin receives email alert
• No session tokens stored — verification required every time

Add to Home Screen (PWA)

Staff can add the Clock-In page to their phone home screen:

Android: Visit twice → Chrome prompts "Add to Home Screen"

iPhone: Tap Share (⬆️) → "Add to Home Screen"

Opens like a native app — no browser bar.

Portal Link

Found in Academic Settings → 🔗 Portal Links → Clock-In → Copy

Share via WhatsApp, email, or print on a notice board.