CBT Platform Overview

A complete overview of Cloud Sentrics Computer-Based Testing capabilities.

Cloud Sentrics CBT is an enterprise-grade assessment platform built for schools and institutions operating in environments with unreliable internet connectivity.

Question Types

Type	Description
Multiple Choice (MCQ)	A, B, C, D options with single correct answer
True/False	Binary choice questions
Fill-in-the-Blank	Student types the answer
Essay	Long-form written response
Multiple Select	Multiple correct answers allowed
Image-Based	Questions with embedded images
Audio/Video	Multimedia questions

Exam Delivery

Exam Code Access — students enter a unique code to start
Student ID Verification — identity confirmed before exam begins
Countdown Timer — visible timer with auto-submit on expiry
Question Navigation — sidebar showing all questions, answered/unanswered/flagged
Flag for Review — students mark questions to revisit
Review Screen — summary of all answers before final submission
Progress Bar — visual indicator of completion
Randomized Questions — question order shuffled per student
Randomized Options — answer options shuffled to prevent copying

Offline Resilience

Built for unreliable internet (Nigerian network conditions):

Auto-save every 10 seconds — answers saved to device locally
Session restore — browser crash or refresh restores exam exactly where student left off
Offline submission — if network is down at submit, answers retry automatically every 30 seconds
Accurate timer — calculated from start time, not network. Stays correct even after disconnection
No data loss — in any network scenario, student answers are preserved

Security and Anti-Cheating

Fullscreen Lockdown — exam enters fullscreen mode, exiting triggers a warning
Tab Switch Detection — leaving the exam window counts as a violation
Warning System — 3 violations = automatic submission
Copy/Paste Disabled — clipboard operations blocked during exam
Right-Click Disabled — context menu blocked
DevTools Blocked — F12 and inspector shortcuts disabled
Single Device — session token prevents opening exam on multiple devices simultaneously
Heartbeat Monitoring — supervisor sees real-time student activity
Answer Key Security — correct answers never sent to the browser
IP Logging — student IP recorded with each heartbeat
XSS Prevention — all inputs sanitized

Supervisor Controls

Pause Exam — freeze all students mid-exam
Force Submit — end a student's exam remotely
Add Time — extend duration for individual students
Live Monitoring — see which question each student is on, how many answered
Cheat Alerts — real-time notifications of tab switches and fullscreen exits

Combined Exams (Multi-Subject)

Multiple subjects in one session — students take Math, English, Science sequentially with one exam code
Break screens — configurable rest period between subjects
Per-subject timing — each subject has its own duration
Combined results — single results view showing all subjects

Registration Portal

Public registration link — custom URL (e.g., /r/entrance-exam-2026)
Candidate self-registration — external candidates sign up with their details
Automatic candidate numbers — unique IDs generated (EXT/PREFIX/YEAR/SEQ)
Deadline enforcement — registration closes automatically
Capacity limits — maximum candidates configurable

Results and Analytics

Auto-grading — instant score calculation on submission
Grade assignment — automatic letter grades
Pass/fail determination — configurable threshold
Rank/position — student ranking within the exam
Per-question analytics — item analysis showing difficulty and discrimination
Print result slips — individual student result PDFs
Export to CSV — download all results
Attempt history — full audit trail of every exam taken

Admin Controls

Test Library — create, edit, delete, duplicate exams
Live Monitoring — see active exams and student progress in real-time
Audit Logs — complete history of all exam events
Import Questions — bulk upload from CSV/Excel
Question Bank — reusable question pools
Scheduled Exams — set start/stop times
Category Tags — organize questions by topic

Assigning Tests

Class-based assignment — assign a test to a specific class and arm
Exam code generation — unique 6-digit code generated automatically
Exam link — copyable link to share with students directly
Access control — only students in the assigned class/arm can take the exam
Parent notification — parents receive an email when a test is assigned to their child
Active Exams view — see all assigned/active exams with status, class, and who's taking

Integration with Report Cards

CBT results automatically sync with the school's grading system:

Assessment Type sync — CBT scores flow directly into Enter Results / Student Grades
No manual entry — teachers don't need to re-type exam scores
Report card ready — CBT scores appear on generated report cards alongside other assessments
Multiple assessment types — supports CA1, CA2, Exam, or custom assessment categories

This means a single exam taken on the CBT platform becomes part of the student's official academic record without any extra work.

Assessment Statuses

Each assessment goes through three stages:

Status	Meaning
Unpublished	Created and saved, but not yet assigned to students. Still being prepared.
Assigned	Assigned to a class with an exam code and schedule. Waiting for start time.
Active	Students can currently take the assessment. Exam window is open.

An assessment moves from Unpublished → Assigned (when you assign it) → Active (when the start time arrives).

Getting Started

Combined Assessments

Combined assessments allow multiple subjects in one exam session (e.g., mock WAEC).

Where to Find Combined Results

Go to CBT → Combined Assessment tab → click the 📊 button next to any combined exam.

Scheduled & Active Tabs

Combined assessments now appear in:

Scheduled Assessment — if start time is in the future
Active Assessment — if currently within the time window

They're labeled "(Combined)" to distinguish from individual tests.

Creating a Combined Assessment

Go to CBT → Combined Assessment
Click "Create Combined"
Select multiple tests (subjects) to include
Set exam code, start/end time
Assign — students use one code for all subjects

Search Bar

The global search bar (top of dashboard) searches:

Students — by name, ID, or parent name
Educators — by name or email
Navigation — type "attendance", "settings", "payments" etc. to navigate directly

Educator Portal

Educators can view documents sent to them at /portal/educator.html.

Verification: Staff ID + Year of Birth + Last 4 digits of phone number.

Shows all sent documents (query letters, certificates) with view links.

Educator Clock-In System

Staff can clock in/out at /portal/clock-in.html — no dashboard login needed.

How It Works

Admin sets clock-in/out times in Academic Settings → Educator Clock-In Settings
Admin shares the clock-in link with staff
Educator opens link on phone → enters Staff ID + last 4 digits of phone
Clicks "Clock In" → recorded with timestamp
Later clicks again → Clock Out recorded

Status Logic

On Time — clocked in before the deadline
Late — clocked in after the deadline
Absent — did not clock in

Settings (Academic Settings)

Clock-In Start (e.g., 7:00 AM)
Clock-In Deadline (e.g., 8:30 AM)
Clock-Out Start (e.g., 3:00 PM)
Clock-Out Deadline (e.g., 4:00 PM)

Admin View

Admin sees clock-in records in the Educator Attendance tab with timestamps and status.

Import Questions from Bank

When creating an assessment, you can import existing questions from the Question Bank instead of typing them manually.

Steps

Go to CBT → Create Assessment
Select the Subject and Class for your test
Click "Import from Bank" button (next to Import from CSV)
A modal opens showing all matching questions for that subject/class
Use "Select All" or check individual questions
Click "Import Selected"
Questions are added to your test immediately

Notes

Questions are filtered by the subject and class you selected
All question types are supported (MCQ, True/False, Fill, Essay, Passage, Multiple Select)
You can import some from bank and add others manually
The Question Bank must have questions uploaded first (via Question Bank tab)

← How to Use Inbound Documents How to Configure Academic Settings →

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Last updated: May 2026